Microsoft now officially provides a free desktop version of Microsoft Office on its website. This is not the web-based Office suite but a fully functional desktop version with integrated advertising. The ad-supported edition allows business users to access Microsoft Word, Excel, and PowerPoint without paying for a subscription or a one-time license.
Previously, users without an active Office license could not review documents. Now, with this new version, they can create and edit files as well. However, some restrictions still apply.
Features and Limitations
The free desktop version of Microsoft Office is currently available only for Windows. Interestingly, Microsoft has not officially documented this ad-supported version on its website, even though the company explored the idea back in 2009.
In Word, Excel, and PowerPoint, a permanent advertisement banner appears on the right side of the screen. Users without a premium subscription cannot remove it. Additionally, once a year, Office will display a 15-second silent video ad.
Another limitation is that users cannot save documents locally, adds NIX Solutions. Instead, all files must be stored in OneDrive, which offers 5 GB of free cloud storage. Documents can be accessed by downloading them through the OneDrive app or its web interface. Many advanced features are also missing, such as the ability to install add-ins, add watermarks, or perform advanced data analysis.
How to Install and Use It
To use the ad-supported version of Microsoft Office, follow these steps:
- Download the desktop version of Microsoft Office from the official website.
- Run the installation file and allow it to install the full Office suite.
- Open any Office program, such as Microsoft Word.
- When a dialog box appears, click Skip for now.
- A “Welcome to free Word, Excel, and PowerPoint” dialog box will open. Click Continue for free.
- On the next screen, select Save to OneDrive, which is the only available option for saving documents.
Once installed, you can use Office for free, create and edit documents, and access them via OneDrive. We’ll keep you updated on any changes regarding this version.
Microsoft’s Official Stance
Years ago, a Microsoft representative stated:
“Microsoft carried out several tests. There are currently no plans to launch a free version of Microsoft Office desktop applications supported by advertising.”
Despite this, the ad-supported edition is now available, though Microsoft has yet to make an official announcement regarding its long-term plans.